Waste Management and Envoronmental Incidents Policy

1. Purpose

This procedure sets down the process to be followed to ensure that waste management and environmental incidents within Kaygee operations are conducted in accordance with the Environmental Protection Act and its associated Legislation.

2. Scope

This procedure is applicable to all work locations of Kaygee.

3. References

Associated Forms


4. Definitions

5. Introduction

Under The Environmental Protection Act (EPA), any waste arising from industrial, commercial or domestic sources is defined as controlled waste. This includes waste paper, cardboard, glass and domestic refuse. Special wastes are defined and dealt with separately.

6. Application and Duty

6.1 The EPA places a legal duty of care on anyone who has control of, or responsibility for, controlled waste at any stage. Responsible managers must therefore decide whether a substance or object which is being stored, handled or disposed of in their workplace is waste and take the necessary action in relation to it. In practice this means:

6.2 Responsible managers are to ensure that they:

7. Waste Minimisation

7.1 Responsible managers are to aim to reduce waste at source by managing a system of waste minimisation. They should:

8. Waste Storage

8.1 If waste cannot be reduced or recycled it must be stored and disposed of safely so as to ensure that it does not pollute the environment for example by entering surface drains or being removed from the site without authorisation. Line managers are therefore to ensure that waste storage facilities are constructed and maintained in a leak free and secure condition.

8.2 Swarf skips and refuse compactors should be sited within a raised kerb area if possible, and covered to prevent the build up of contaminated rainwater. On disposal this should be drained to the foul sewer.

8.3 Waste containers should be covered with netting or enclosed to prevent litter blowing out.

8.4 Different types of waste should be properly segregated and waste due for recycling stored separately.

9. Waste Containers

9.1 Waste containers should be labelled to indicate their type of contents.

9.2 The type of container used should be appropriate to the waste contained.

9.3 Containers should not be overfilled so as to allow room for expansion of the waste.

9.4 Where possible chemical should be contained in their original containers to avoid hazardous chemicals becoming mixed together.

9.5 The use of corroded or damaged containers is to be avoided.

9.6 If possible bunded areas should be used.

10. Waste Disposal

10.1 Responsible managers are to:

10.2 The waste transfer note should include:

10.3 A waste transfer note must accompany each consignment of waste. However regular or multiple transfers of the same type of waste between the same parties can be covered by one transfer note for up to one year - for example weekly collections by Local Authorities or disposal operatives.

10.4 Transfer notes should be retained for two years.

11. Special Wastes

11.1 The Special Waste Regulations set stringent controls over the management, transport and disposal of special wastes and define them as any wastes that are hazardous. For example - inflammables, toxic or corrosive materials. This category includes engine oils, industrial solvents and preservatives, batteries, asbestos and building waste containing asbestos. Domestic fridges, freezers, air conditioning units and a variety of similar equipment, all containing insulation foam formulated using ozone depleting substances (ODS) that contain CFCs or HCFCs. These items must not be disposed of without first removing and reclaiming all ODS elements including the foam insulation sandwich and coolant gases.

11.2 Not used.

11.3 Before any special waste is moved the licensed disposal operator must pre-notify the Environmental Agency or The Scottish Environment Protection Agency using a consignment note. This note should be sent not less than three working days before the intended disposal and not more than one month in advance.

11.4 Repeat consignments of the same type of waste to the same destination (for example waste oils) only need notifying once and thereafter annually.

11.5 Copies of transfer notes for special wastes are to be kept for three years.

11.6 Line managers are to take into consideration the above requirements when planning or ordering the disposal of special wastes.

12 Spillages and Environmental Incidents

12.1 Spillage and release of various of waste products and unused contaminants to air, land and water above given emission limits is an environmental issue that line managers must report to the Environment Agency under a number of statutory regulations, the most recent being The Pollution Prevention and Control (England and Wales) Regulations 2000.

12.2 Unlike RIDDOR reporting there are no prescribed incidents to report and no forms to send in. Reporting is currently via a Freephone number and any Agency actions are determined from this initial information. Clients, owners of the waste product or occupiers of buildings from which the release occurred are responsible for reporting any incident. The procedure is:

12.3 There is a very long and varied list of substances whose emissions may damage soil and groundwater which will require reporting under the various statutes and regulations. Potential exposures on current Interserve contracts largely revolve around Petroleum spillages. All such are to be reported to the nominated Safety and Environmental person.